Sunway Institutional Repository

I. Content Policy

1. This is an institutional repository containing outputs from research conducted by, or on behalf of, Sunway University and Sunway Colleges, their staff and others associated with them.
2. The repository will accept any material relating to research output in a variety of formats, including multimedia. Examples of the material include (but are not limited to) journal articles, book chapters, conference papers, creative works, technical papers and unpublished research.
3. Research papers may include unpublished pre-prints (not peer-reviewed), final peer-reviewed drafts (post-prints), and published versions. Ideally, authors should submit a copy of the final accepted manuscript, but where this is prevented because of copyright restrictions, authors may deposit a "post-print" copy of the manuscript (i.e. after having revised the manuscript to take account of comments from the referee(s)).
4. Doctoral and Master's Theses are included in the repository.
5. The repository is not legally responsible for any mistakes, omissions, or legal infringements within materials deposited.
6. The repository will not alter any materials submitted.
7. The principal language of items in the repository is English.

II. Submission Policy

1. Staff are encouraged to deposit all published research outputs in the repository subject to copyright and/or other restrictions imposed by publishing or sponsoring bodies. Staff are encouraged to submit any other (i.e. non-published) research output generated by them for inclusion.
2. Full-text versions should be provided whenever possible, but failing that full reference details together with an abstract should be submitted.
3. Author(s) /Creator(s) may only submit their own works to the repository.
4. The validity and authenticity of the content of submissions are the sole responsibility of the author/creator.
5. Any copyright violations are entirely the responsibility of the creators/depositors. Creators/depositors are strongly encouraged to check any copyright, or other, restrictions and to seek approval from the publisher as necessary; helpful information on copyright restrictions can be found at http://www.sherpa.ac.uk/romeo/.
   • the authors, title, and full bibliographic details are given
   • a hyperlink and/or URL are given for the original metadata page
   • the original copyright statement is given
   • the content is not changed in any way

III. Changes, Take Downs and Withdrawals

1. The Pro Vice-Chancellor (Research Engagement and Impact), Chief Librarian, Deputy Chief Librarian will review any take-down requests. Items may be moved from view immediately, pending an inquiry.
2. Items may be taken down/withdrawn in the event that, for example:
   • Journal publishers' rules have been violated
   • There is a proven instance of copyright violation
   • There is a proven instance of plagiarism
   • Any legal violations have occurred
   • National security is put at risk
   • The results of the research are proven to have been falsified
   • There are genuine concerns over the quality of content
3. Changes to deposited items are permitted.
4. Errata and corrigenda lists may be appended to the original record if required.
5. If necessary an updated version may be deposited.

IV. Data Policy

1. Sunway University Repository maintains an open access policy and anyone may access the metadata and/or full-text items free of charge, unless otherwise restricted.
2. The metadata may be re-used in any format or medium without prior permission for not-for-profit purposes, provided a link to the original metadata record is given.
3. Copies of full items can unless otherwise stated, be reproduced, displayed, or performed and given to third parties in any format or medium, for personal research or study, educational or other not-for-profit purposes without permission or charge, provided:
   • The author(s) /Creator(s), title and full bibliographic details are given
   • A hyperlink and/or URL is given for the original metadata page
   • The content is not changed in any way
4. No item may be sold commercially without the formal permission of the copyright holders.
5. Materials (other than metadata) must not be harvested by robots, except transiently for full-text indexing or citation analysis.
6. Some items may be individually tagged with different rights, permissions and conditions.

V. Preservation Policy

1. Unless there has been a successful take-down request, items will be retained indefinitely. Author(s) /Creator(s) should note, however, that it is not possible for the repository to guarantee the indefinite retention or preservation of materials deposited.
2. The repository will try to ensure continued readability and accessibility of all materials in the repository, although it may not be possible to guarantee the readability of some obsolete or unusual file formats.
3. The repository regularly backs up files according to best current practices.

Revised 20 April 2023 upon approval by members of the University Research Enterprise Committee. Original version dated 9 December 2014

Deposit your research works in the Sunway Institutional repository. Use the online form (Author Agreement Form)